Professional Resumes – A Formal Resignation Cover Letter
There is nothing pleasant about resigning from a job, unless you have been there for many years and are retiring happily from the post. This means that you need to understand the process in order to make it as uncomplicated and painless as possible.
The first thing to know is that most businesses will ask their employees to submit their resignations in writing. This is a letter that will have to simply itemize the day you have decided to notify the firm of the resignation and the day you intend to be your “last” as a member of the staff.
This may seem like a very simple document, but it is also a legal document in many ways too. As such, you will want to attach some sort of cover letter that explains what it contains and details any special factors or discussions that led up to it. For instance, if you are resigning due to some sort of horrible treatment, unfair practices, or unhappy situation you can itemize that in the cover letter.
Here is what we mean: let’s say you decided to resign because your formal job description is not being honored and you are being sadly overworked. You may have approached the management before you decided to resign and had no resolutions offered. Go right ahead and create a “bullet point” timeline in the cover letter, and give only basic details about the situation leading up to the resignation.
Be sure to note that you have kept track of communications, emails, etc. should any questions arise. Then be sure to indicate that you may be contacted in the event of any further questions or inquiries about the matter.
The formal resignation letter has to be kept simple and without any detailed explanations of why you have come to the decision.
A resignation cover letter should be kept to a single sheet and so too should the formal resignation letter itself. You should have any additional documents or materials kept aside, as there could be legalities involved in the matter at a later date. Keep a copy of the letters for yourself and ask someone to read them if you are concerned about the tone or the language used.
Never use the cover letter to instigate a debate or argument. Try to be neutral and simply itemize the facts. For instance, this is a resignation letter; this is the date I will finish working; I have made the choice because of specific reasons; here is a summary of those reasons; please contact me with any questions. As in so many other matters in life, the simpler the better.